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 Funding opportunities

****Please read the information below on the 'Funding initiative at ESCAIDE 2017' and the 'EAN travel grants'****

 

Funding initiative at ESCAIDE 2017

One of the aims of the ECDC conference ESCAIDE is 'strengthening and expanding the human network of all involved in this field in Europe and globally’. It is with that goal in mind that ECDC is launching the 'Funding initiative at ESCAIDE 2017' for all those who are interested in participating in ESCAIDE 2017, but without sufficient funds to attend.

The organisers reserve the right to decide the number of participants to be offered this opportunity, based on budget availability. The successful applicants will be invited to attend ESCAIDE. ECDC will cover the costs of registration for the conference, travel, accommodation and per-diem for each day of the conference, in accordance with ECDC Rules on Reimbursements.

The final decision on the selection of the successful applicants will take into consideration elements such as:
  • The applicant has an accepted abstract at ESCAIDE 2017 (oral or poster). Only one author per abstract is considered who must also be the presenter at the Conference;
  • The originality of the work presented in the abstract;
  • The applicant is an early-career scientist with a maximum of 5 years professional experience since the award of the first university diploma or equivalent degree;
  • The applicant is coming from an EU/EEA Member State;
  • The applicant has not participated in ESCAIDE before;
  • The applicant is available to attend all three conference days.
 

The Selection Committee for this initiative will be composed of ECDC members that belong to the Scientific Advice Coordination Section (SACS), and other sections that will be announced in due time. 
 

 

Exclusion criteria

Please note that the following participants are not eligible:
  • Staff member of an EU institution;
  • Current EPIET/EUPHEM fellow/supervisor/coordinator or EU-FETP fellow/supervisor;
  • Participant in the Capacity Building workshop organised by ECDC for ESCAIDE 2016.
 
 

Deadlines

The application process is open once accepted abstracts for the conference are confirmed (i.e. week starting 26 June 2017) and will close on 9 July 2017. The results will be announced on 7 August 2017 and those selected must confirm their acceptance of the ECDC invitation by 10 August. A waiting list will be put in place and used after 10 August 2017 should any successful applicants decline their participation.
 

 

Application Process

Please send your application to escaide.conference@ecdc.europa.eu respecting the 9 July 2017 deadline. In the subject line of your email, please include the following: YOUR FULL NAME and FUNDING INITIATIVE ESCAIDE 2017. The application should include the following documents:
  • The application form can be found here;
  • A personal statement that, at the time of application, no other travel funds or grants have been received;
  • A copy of your CV.

 

 

EAN Travel grants at ESCAIDE 2017

Travel grants for ESCAIDE 2017 will be announced in due course. You can read how these were organised at ESCAIDE 2016 below.

 

Winner of the EAN Travel Grants for ESCAIDE 2016

EAN Travel grant winner is:

Nivohanitra Perle Razafindraibe from Madagascar;Doctor in Veterinary Medicine who is currently carrying out the Indian Ocean FETP. She works for the Ministère de l’Elevage et de l’Agriculture - Direction des Services Vétérinaires. At ESCAIDE 2016, she is presenting ‘Avian Newcastle disease: a farm case-control study in Mananjary, Madagascar, 2015 – 2016’, an oral presentation part of the Parallel session 16 on Food- and waterborne diseases and zoonoses (3).

About the EAN Travel grants for ESCAIDE 2016

The alumni association of the European programme for intervention epidemiology training EPIET (EPIET Alumni Network or EAN) offered a small number of competitive travel grants to allow epidemiologists and public health microbiologists to attend the meeting.​

This year we had sufficient funds for two EAN travel grants. Only applicants whose abstract had been accepted for a presentation at ESCAIDE were considered.

Preference was given to:

  • Abstracts that have been accpeted for an oral presentation;
  • Countries that have previously been under-represented at ESCAIDE (see Annex I EAN Outreach Project).

 

Deadline for applications 15 September 2016, 23:59 Central European Time (CET) by email to EANboard@gmail.com.

Aim 

The aim is to provide funding to those who would not otherwise be able to attend the conference as they do not have other sources of support. In addition, presenters from countries identified as being under-represented at ESCAIDE will be preferentially supported (see Annex I, EAN Outreach Project).
 
Scope and Grants available
 
The grants are provided to support transport and accommodation costs to the conference only. Grants are limited to €600 per applicant (EU countries) or €800 for countries outside the EU. Only one grant per abstract accepted will be provided, i.e. for presentations or posters with multiple authors, only a single presenting author will be supported. 
 
All travel grants will be paid to recipients AFTER attendance of ESCAIDE 2016 (as per the schedule mentioned below) and there will be no prior-to travelling or on-site payment of funds.
 
Travel Grant Selection Committee  
The applications will be evaluated by a selection committee composed of the EAN Board.  
 
Eligibility 

To be eligible, applicants must:

  • Have an abstract accepted for presentation at ESCAIDE 2016 and not have any other supporting finance for travel and accommodation;
  • Be the first author and the presenter of the abstract;
  • Non-EAN members will be prioritised in the selection process;
  • Not have received an EAN Travel Grant in the previous three years.
 
Assessment criteria 
In the event that applications for grants exceed the funds available, the following scoring system will be used to allocate awards.
 
Scoring System for Grants
 
Area
Value
Points
Subject area
Main focus public health epidemiology and/or microbiology: outbreak investigations, surveillance, quantitative studies, etc.
2
 
Other focus: policy, qualitative studies, etc.
1
Country of presenting author (other than outreach countries)
Low, lower-middle or upper-middle income country as defined by World Bank 2014
3 
 
EU or EU accession country
2
 
Other country
1
Country under-represented
at ESCAIDE during previous  years (Outreach Country)
 
If the country of origin is one of those targeted by the outreach project (see Annex I) an additional 2 points will be assigned to the application
2 
 
Applicants with the highest number of points will be given preference if there are more applicants than grants. The country of presenter is defined as the country specified in the affiliation given for that author in the abstract.
 
How to apply 
The applicants must complete and send the following documents to the EAN board (EANboard@gmail.com): 
 
  • An application form (See Annex II, EAN Travel grant application form);
  • A copy of their current CV;
  • A letter of recommendation from their employer or supervisor, supporting their application and stating that they will not obtain sponsorship for this conference from any other source;
  • The accepted abstract;
  • A copy of the abstract acceptance letter from ESCAIDE 2016.
 

Only application with all required documents will be considered.

Applications must be received by 15 September 2016 at 23:59 CET.
 
Timeline
 
Deadline for EAN travel grant application
15 September 2016
EAN Travel Grant Awards decided
30 September 2016
Date of ESCAIDE 2016
28-30 November 2016
Deadline for receipts from EAN travel grant recipients
20 December 2016
Travel grants to be paid by EAN to recipients
10 January 2017
 
Sources of funding and Declaration of interest
The ESCAIDE 2013 Scientific Committee noted EAN’s request to formally consider any potential conflict of interest regarding the use of money from pharmaceutical companies for travel grants to support attendance. The Committee noted that abstract selection will be made purely on the basis of scientific quality. The peer review is performed anonymously, in advance, and independently from the assignment of grants. Travel grants will be awarded only after the authors have been notified of the decision to accept an abstract in the conference.  Therefore the Committee agrees that potential for selection bias towards authors who may attend ESCAIDE using grants offered by EAN does not subsist.
 
However, in order to ensure transparency and to avoid any conflict of interest, all applicants must declare any conflict of interest relating to their presented work and the above organisations.
 
Publicising grants
Advertisements for these grants will be available on the websites of the following organisations.
  • EAN
  • EPIET
  • ECDC
  • ESCAIDE
  • TEPHINET
 
Reporting
Presenters receiving an EAN travel grant must provide a short (500 words) account of their experience at ESCAIDE, which may be used in the EAN newsletter to publicise the work of EAN.
 
Annexes
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